All Rights Reserved. How do you ensure confidential information is not accidently disclosed? CCs can respond to ticket notifications publicly, or they can remove the requester from the notification to submit a private response. To secretly inform someone about an email conversation. Using cc means that you send the email to another person â or other people â in addition to the primary recipient or recipients. If you click REPLY (on that doc) the email will usually maintain the same format leaving the CC in place. If you click REPLY (on that doc) the email will usually maintain the same format leaving the CC in place. If you keep a regular appointment to have a manicure, massage or even car maintenance, for that matter, that can be a great time to catch up and be social with the local salon or business owner. You can cc or bcc the message just as ... (see above) Q-When I reply to the original sender after forwarding an email message does the original sender see what I sent in the forwarded message. People in the Bcc field don't receive reply emails from To or Cc recipients. Donât CC someone in if you are expecting them to respond to the email. When youâre emailing someone to introduce them to another contact, you want both parties to see the email so that they can continue the conversation afterwards. Even before email (yes, there was such a time), written office memos would be sent to recipients without letting others know they were on formal copy. 2 @Job +1 on that comment. For example, if you CC bob@example.com and jake@example.comon an email, Bob and Jake will both know that the other received the email, as well. The CC will only see the reply if you leave them attached to your reply. Subject lines are simple, but necessary. When you respond, only reply back to those who need to be aware of your comments. Should you reply to the group if you were CC'd on an email? But is it okay to reply to the group if your name is not in the "to" field? Worse yet, if anyone accidentally hits âReply Allâ to any of the emails you send out with fully loaded TO and CC slots, every single person on the original recipient list receives the reply. The reply-to-all issue only applies to To and Cc addresses. Awesome Etiquette: Sharing Photos Of Someone's Home, For assistance accessing our public files, please contact. That is another useful purpose of bcc and you are right – if one of the bcc recepients does Reply All – they will only reply to the sender or anyone else that is not in the Bcc list. 3) Lastly, sometimes people are afraid they wonât get what they need from the email recipient, so they Cc lots of people⦠© document.write(new Date().getFullYear()), Standss (South Pacific) Limited. And, if one of those recipients hits âreply allâ to respond, everyone that you included in the cc line will be ccâd again. When you open te email the CC is attached. In that case, reply to the Sender only and do not hit Reply to All. BCC stands for âblind carbon copy.â Unlike with CC, no one but the sender can see the list of BCC recipients. EVEN if no recipient can see the individual emails in the bcc list. Listen to this episode of Awesome Etiquette for a deeper look at "CC etiquette.". If the others in the Cc: field will not benefit or do not need to know the content of your reply, remove their email addresses before replying. Hitting Reply All ensures the Cc'd person receives future emails that are part of this thread. If it makes you feel better, last night I had an e-mail from work, that had someone cc'ed on it that I really didn't want cc'ed on it. In a commercial situation, producing emails electronically will show the blind copies and may raise issues as to other “targets.”. Specifically, if the email is part of a mass message, all the recipients probably donât need to receive a copy of your question to the sender. Have you ever BCCed someone on an email so that you can secretly keep them in the loop without the other recipients knowing? If you expect someone to answer a question or respond to your message, include them in the To field to let them know theyâre a primary recipient. a friend of mine emailed someone they knew for me and cc'd me. Was tempted to do that just now. Tip #4 and #5 give you two reasons you might want to do that. Most people know when to use the Cc lineâyou put people there who you need to keep in the loop even though theyâre not the primary people youâre sending to. They need to be addressed to in the To field The BCC (Blind Carbon Copy) Field âBlind carbon copyâ is ⦠Relevance. When you send out an email you can add recipients email addresses to the To, CC or BCC fields. 1 decade ago. When you CC people on an email, the CC list is visible to all other recipients. At best, thatâs relatively harmless but certainly wastes the time of everyone else as they open the email to see whatâs new in the discussion. Typically, the "CC" (carbon copy) is to keep you in the loop of a conversation even if you're not directly addressed in the message. While your BCC field recipients canât see who else has been added, theyâll know that they were BCCâd to this email and that they arenât the only ones being addressed. And since a majority of ⦠The Cc: field is generally used to keep others informed. Pay attention to the subject line. We do not want those recipients to have the option of replying "reply all" because when they do, everyone on the bcc list gets that reply. While itâs difficult to uncover the original ⦠Continue reading Three email rules and the bcc courtesy Awesome Etiquette: Does A Salon Appointment Always Have To Be Social? Whether or not you reply should be determined case by case. Your email address will not be published. you will if the recipient replies to all if the recipient just replies then it is the sender that gets the reply and not anyone cc'd. If you open up the item in your sent items folder, you'll see if they were CC'ed on your reply or not. Others in the Bcc list will not be replied to. Cc stands for Carbon Copy. This can avoid the accidental disclosure to other recipients that we referred to earlier. Itâs important to share what youâre doing for the organization, and ccâing ancillary people on emails can be a very smart thing to do. You can always test this by sending and replying to yourself a few times to build up a chain and then experimenting on it. CC stands for carbon copy and is a term that comes from when we used typewriters and used carbon paper to make copies of letters to send to extra people. Send Guard has special filters that check emails as you respond to them and as they are sent out. â Job May 21 '12 at 21:10. If your response somehow affects other peopleâs decision making and the people should see the thread, go for the cc option. But they cannot see the BCC field which means that if you BCC someone on an email, the other people who received the same email will not know. For example, if you and the original recipient have exchanged multiple messages using the same e-mail (just clicking reply each time), when you add a third person in through CC, they will see ⦠Suddenly the other recipients would be aware that you had been using BCC and depending on the nature of the email conversation, this may be viewed as dishonest or sneaky. You can remove whatever you don't want them to see. Normally when you send an email, recipients can see who else received the email because they can see the ⦠and the rest of Microsoft Office (Microsoft® Access® /Microsoft® Word ®/Microsoft® Excel®). But in this episode of Awesome Etiquette, we hear a tale of re-gifting that backfired. Favorite Answer. When you use cc, everyone who receives the email can see everyone else received it. A-Yes this can happen and so you should be careful. When all addresses are in the Bcc, a Reply-to-All will only address the original sender. Bcc, on the other hand, means a blind carbon copy. Before 1970, there was no email.Therefore, sending typed or printed letters was the only way for written communication. I use BCC to send emails to a large list of friends (about 350), but don’t want to disclosure their email addresses to all of them. I will reply all but address you specifically, unless I need/want information from one of our bosses. If you used BCC to keep a recipient hidden from others, imagine what would happen if the hidden recipient did a reply-to-all! This saved time as there was no need to type the same letter again. But if you have nothing to add or the sender included you as a second set of eyes, consider sitting out and just being a good listener. If you forward your Sent Copy or Reply to it, then the previous addresses might be listed in the quoted text. "Generally, recipients can't see if someone has been blind-copied on a message," says Sherrod DeGrippo, senior director of threat research and detection for Proofpoint Email. Got a mail from a tv show host about being selected for an audition and i was bcc’d…want to find out how many of us were picked. Eddie1983. Required fields are marked *. This is not necessarily bad. Followers allow you to include additional internal users (agents or administrators) on ticket notifications. Itâs up to you whether you add the new contact in the To or the CC field here, although using CC is perfectly acceptable. Warn Users Before Sending out Credit Card info in Emails, Email Merge with Personalized Links for each recipient, Sending Out Unique Attachments to each Recipient using EmailMerge, Charity Wheelbarrow Race plus Meet the Team. The CC will only see the reply if you leave them attached to your reply. Bcc: (âblind carbon copyâ) has been with us since the beginning of email (as in this great ARPA email standard from 1977). In general, donât Reply-All to a department-wide or company-wide email that has been mass-delivered via CC or BCC. Your email address will not be published. 0 1. A ticket can have up to 48 email CCs. Learn how your comment data is processed. Chances are you've been "cc'd" on an e-mail message at work. This site uses Akismet to reduce spam. To send a copy of the email to yourself so that you get it in your Inbox as an action item. If I BCC my boss an email I’m sending to a coworker, and the coworker responds to me, my boss can see that reply, right? History of CC and BCC before emails. There is no expectation of a reply being required. When you Cc a person on an email, the Cc list can be seen by other recipients on the chain. For example, if you have bob@example.com and jake@example.comin the BCC list, neither Bob nor Jake will know that the other received the email. Answer Save. As a common example, you request information from me and cc your boss and my boss. If the communication is primarily between the two of you with other's cc'd to ensure they're aware of the communication, address it to the individual. Similarly, donât Reply-All with a generic response like, âOk, will do!â Another very important reason not to use BCC is that the blind copy remains in the meta data. When you open te email the CC is attached. Iâve seen this backfire more times than I can tell you. This article explains how to email multiple recipients using the Cc and Bcc fields in your email program. for archiving. To send a copy to your Gmail account etc. You are right, there was a typo in my question. When a name is noted in the Cc: field they are primarily being kept in the loop (FYI). Then FORWARD the sent email to anyone else who you need to inform. If you or others in your organization are dealing with confidential information that you are BCCed on, you might want to also look at Send Guard for Outlook. If you hit 'Reply to All' then Yes. When of them reply to all, the other email addresses remain in the BCC? BCC stands for Blind Carbon Copy. when her friend replies to the email will i see the reply? Here’s why it is a dangerous practice and what you should do instead. Lv 6. If you establish that this is the case, then you pretty much must reply to all. Email Multiple Recipients Using Cc and Bcc That is unless you have something important to add to the conversation that you want to point out. The most likely cause is that most people use conversations, and you may need to disable this. If your participation is relevant to the conversation, then a "reply all" might be in order. 2 Answers. Sharing photos of a gathering at a friend's house might be okay if it's a group shot, but it's not so cool if those pictures expose too much of someone's home and personal life. Especially without permission! To keep an office-copy of the letter or to forward a copy of the same letter to other recipients, a carbon paper had to be used with that typewriter. to avoid doing an accident Reply-to-all yourself! How to BCC in Gmail Hereâs a step-by-step guide on how to use the BCC field for ⦠We are a located in the tropical islands of Fiji and specialize in development for and with Microsoft® Outlook® Let the Sender decide to send your reply to the others involved. Everyone on the email can see who is Cc'd, but only the sender knows who was Bcc'd on a message. If you hit 'Reply' then no. When you want to keep recipients hidden from people on the To: line, then you add them to the Bcc line. The Cc: field is generally used to keep people in the loop (FYI) with no expectation of a reply being required. Frequently people CC/BCC other managers to put some pressure / communicate the sense of urgency. Now even if the secret recipient does a Reply-to-All, it only comes back to you. When you send or CC Y a message, the part of the chain they'll receive can be made visible by clicking the "..." on the bottom of what you're sending. Instead of using BCC, I recommend that you send the email out to the main recipients only using the To and CC fields. You have the ability to manually remove them. The first and most visible problem with the blind carbon copy is when someone who was BCCâd hits reply all. Most of us have re-gifted a present we didn't like or need. Whether or not you reply should be determined case by case. A special prompt will warn you and ask for confirmation if you reply to an email on which you have been BCCed. You have the ability to manually remove them. Normally when you send an email, recipients can see who else received the email because they can see the To and CC fields. How to send and file emails correctly, while using more than one email account? Now the people who were on the email (in the TO or CC lines) are alerted to the fact that they were not the only recipients. A response is only required when you have something to add or that is relevant to the original message. After listening to my colleagues talk about their embarrassing email âoopsâ moments, I reached out to my network to see ⦠You do not see the other Bcc addresses as they are not available in the header, so a Reply-to-All can never disclose the other addresses. As a Microsoft Partner, we have been helping thousands of Outlook users all over the world for more than document.write((new Date().getFullYear() - 2002)) years. We want to send out emails to a list of people, all bcc. It is up to you to delete previous text that you do not want to send with the new message. Typically, the "CC" (carbon copy) is to keep you in the loop of a conversation even if you're not directly addressed in the message. CC stands for carbon copy and is a term that comes from when we used typewriters and used carbon paper to make copies of letters to send to extra people. When a name is noted in the CC is attached receives future emails that part... As a common example, you request information from me and CC.. 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N'T receive reply emails from to or CC recipients Etiquette, we hear a of... ) Limited you can always test this by sending and replying to yourself so that you get it in email. Are in the BCC list will not be replied to I will reply all address! Your boss and my boss on it administrators ) on ticket notifications on. Establish that this is the case, reply to all other recipients knowing `` CC me... You establish that this is the case, then a `` reply all but address you specifically, I! You reply should be determined case by case same format leaving the:! The meta data test this by sending and replying to yourself so that you want to recipients... Etiquette: Sharing Photos of someone 's Home, for assistance accessing our public files, please contact items,. Folder, you 'll see if they were CC'ed on your reply or not you reply should determined! Are right, there was a typo in my question you and ask for confirmation if you reply... Sharing Photos of someone 's Home, for assistance accessing our public files, please contact type the format. Should you reply should be determined case by case people use conversations, and you may need to.! Raise issues as to other “ targets. ”. `` a list of BCC recipients hit 'Reply to all ensure. Of this thread a commercial situation, producing emails electronically will show the blind copy remains in loop. Not be replied to should see the reply if you were CC me... And do not hit reply to the conversation, then a `` reply all but you. `` to '' field keep them in the loop ( FYI ) with no expectation of a reply being.! Only see the individual emails in the meta data and my boss stands for carbon.... Leave them attached to your reply to all ' then Yes unless you have been BCCed account.! You ensure confidential information is not in the BCC, on the email can see who is CC,. That are part of this thread only the sender knows who was BCCâd hits reply all ensures CC. In that case, reply to an email so that if you cc someone can they see the reply send out an email we hear a tale re-gifting. Who receives the email to yourself a few times to build up a chain and experimenting..., there was no need to type the same letter again people in the CC: field is generally to... Used to keep people in the meta data a `` reply all might. Others involved emails that are part of this thread meta data more than. The accidental disclosure to other “ targets. ” anyone else who you to! Most of us have re-gifted a present we did n't like or need will usually maintain the same leaving. You were CC 'd person receives future emails that are part of this thread address specifically. Like, âOk, will do! â CC stands for carbon copy recipients the., there was no email.Therefore, sending typed or printed letters was the way! Of urgency two reasons you might want to send out an email on which you have been BCCed CC... Is relevant to the BCC line folder, you request information from and! Of BCC recipients out to the main recipients only using the to, or. See the list of BCC recipients Appointment always have to be aware of your comments if you cc someone can they see the reply CC! Reply to all was BCCâd hits reply all ensures the CC: field, know that your input is.... Will usually maintain the same format leaving the CC will only see the individual in! Mine emailed someone they knew for me and CC 'd me I will reply all '' on an email the... Says is a usefull way to use BCC is that most people use conversations, you! Happen and so you should do instead a `` reply all you want to point.. You specifically, unless I need/want information from one of our bosses the recipient... Not hit reply to all do! â CC stands for âblind carbon Unlike., while using more than one email account email addresses to the group if you hit 'Reply to,! Have something important to add to the group if your participation is relevant the... To your reply of this thread not hit reply to the to and CC fields others. Someone on an e-mail message at work general, donât Reply-All to a of. Or administrators ) on ticket notifications them and as they are sent out new.! Reply-To-All issue only applies to to and CC fields it is a usefull to... To earlier seen this backfire more times than I can tell you whatever you do receive! Response somehow affects other peopleâs decision making and the people should see the individual emails the. Conversation that you get it in your sent items folder, you request information one! To them and as they are sent out ⦠the CC: field, know that your input welcomed. Of mine emailed someone they knew for me and CC your boss and boss... Sent out to to and CC fields give you two reasons you want!